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FAQs (Excluding Parker House)

Accommodation application

When can I apply for accommodation?

Once you firmly accept an offer to study at Abertay University, your status on the University system changes. You can then log onto OASIS (the university portal), where you should find a link which invites you to apply for accommodation online. The online application system will be available from Spring. Contact the Residences Office if you have any difficulties.

 

How do I apply for accommodation?

To apply for a room in one of our Residences, please follow the instructions below:

  • Gp to the Applicant's Portal in the Quick Links drop-down at the top of each page.
  • Sign in using your username and password.
  • Click on 'Residences Application and Offer'
  • Follow the instructions from there.

 

I don't have internet access, how can I apply for accommodation?

Please phone the Residences Office on +44 (0)1382 308049 or email and let us know. We'll then send you an accommodation form and information by post. Please note that the paper application will only be available once the online application is open and you have firmly accepted an offer to study with us.

 

Where can I find my username and password?

Username: Your username is your seven digit student number (this is your unique student number, which is on all communication sent to you by our Admissions department).

Password: Usually defaulted to your Date of Birth  – DDMMYY (postgraduate applicants excepted).

  • UCAS applicants will be issued with their username and password from 1 April onwards. Those who apply after this date will receive theirs within three working days of accepting the firm offer.
  • If you applied using the University’s postgraduate online application, you can access OASIS using the username and password you created for your application.
  • If you applied using paper application form, your username and password was sent to you by e-mail within two working days of receiving your application.

If your password doesn't work, click 'Forgotten Password' and follow the instructions. If you are still having problems please contact the Admissions Team at admissions@abertay.ac.uk

 

Can I choose only one option for my preference?

We're afraid not, you will have to make five choices in order to move through the application. We ask you to make five choices as we cannot guarantee that we will be able to offer you your first choice. If you only want your first choice and nothing else please details this in the 'Special Needs/Comments' box.

 

Can I request alcohol-free accommodation?

Yes, you can request alcohol-free accommodation, although our ability to provide this is subject to demand. You can request this in the 'Special Needs/Comments' box.

By requesting and agreeing to live in a flat we have denoted as 'alcohol-free', you have agreed to refrain from drinking alcohol, using it for cooking, being under the influence of alcohol, or bringing it into the accommodation (this includes your guests). By breaking this rule, you are contravening your agreement with us and further action can be taken.

 

What other information is required to process applications?

We need to know that you will definitely be studying at the Abertay University before we can offer you accommodation. For new students, this confirmation is provided to us directly by UCAS.

 

Can I stay for one semester only?

Yes, if you are studying a one semester course. When completing the Residences Application in OASIS, you will have to choose a full-length contract (40 weeks) but you should then tell us in the 'Special Needs/Comments' box that you are studying for one semester only and which semester this will be.

 

Can I share a flat with my friend(s)?

When completing the Residences Application in OASIS tell us in the 'Special Needs/Comments' box that you wish to stay in the same flat as a friend, but due to availability, we cannot guarantee that we will be able to fulfil your request.

 

I will be a new student. Am I guaranteed accommodation?

Unfortunately not. However, we always consider students who are new to Dundee to be our top priority and do our best to accommodate them.

 

When will I know I have secured accommodation?

You will receive an email from the Residences Office once your application has been received. You will then receive another email within seven days confirming availability and details of any offer. Keep an eye on your OASIS account in the meantime for any update. If you have any concerns, please email or call +44 (0)1382 308049 to speak to a Residences Officer.

Accommodation offer

What do I need to do to accept my accommodation offer?

Those that hold a Conditional Firm offer of study will be given a provisional accommodation offer which will be confirmed once you have met the conditions of your offer. Those that hold an Unconditional Firm offer will be asked to accept it online via OASIS. Please note that you will need to make a rent prepayment (in pounds sterling) at the time of acceptance. The exact amount to be paid will be detailed in the offer. This can be paid online here.

 

Does it matter if I don't reply to my offer of accommodation immediately?

Yes, it might! You only have 14 days from the date of offer in which to finally accept or decline your offer of accommodation. Places are limited and in great demand, particularly at the start of the academic year in September, which is why we can only give you a limited amount of time in which to accept.

If you don't accept within the specified time, the accommodation is very likely to be offered to another applicant, with no guarantee that you will receive another offer from us.

 

Where can I find a summary of the terms and conditions applying to my accommodation/tenancy?

Please read your Student Residences Agreement (via OASIS), or you can look at the documents in "Other accommodation information".

 

What if I don't like what I have been offered?

We prefer students to give the accommodation they have been offered a reasonable trial. A transfer to other accommodation is usually possible once the semester is underway (from around late October), subject to availability of suitable places.

However, we find in the vast majority of cases that once students have been in their accommodation for a few weeks and got to know their neighbours or flatmates, they actually prefer to stay where they are.

 

If I don't like what I have been offered and reject it, will I get another offer?

If you reject your first offer you will be placed at the end of the waiting list and may not receive another offer. No guarantee can be given. If the reason you are rejecting your offer is because you have a special need which does not allow you to accept the offer, then you should contact the Residences Office.

 

Can I move to other university accommodation if I don't get on with my neighbours or flatmates?

Transfers are subject to availability and are only allowed once the session is underway and everyone has been found accommodation. However, transfers are not possible between Parker House and our other residences as the lease for Parker House is with a private landlord.

 

Can I be released from my lease after a few weeks?

No, the lease is legally binding for the 40, 43 (Parker House only) or 51 week period (as applicable), which covers the Christmas and Easter breaks. However, if a student terminates their course (stops being a student), then the lease will also be terminated (a charge may be incurred when course termination/withdrawal occurs).

Please note the lease will not be cancelled if you reside in Parker House until another student is found to take over your lease, and with the approval of the Parker House Team.

 

What happens if my application is unsuccessful?

We try to place as many students as possible and keep a waiting list if our residences are full. If you are unsuccessful we can provide information about local letting agents for private accommodation.

 

Is there any chance of a vacancy in the university accommodation after the start of the academic session?

We usually have one or two vacancies arise once the term has started, e.g. where a student has pulled out of the course. You should keep in touch with the Residences Office if you would like to be put onto a waiting list for accommodation. (Please note that it is not possible to transfer between Parker House and another Abertay residences.)

  

What date can I get into my residence?

Arrivals weekend for 2017-18 is 10am to 4pm on Saturday 26th and Sunday 27th August 2017. If you are arriving before these dates there are guest houses and hotels nearby that may be able to accommodate you. If you are arriving after these dates please contact us at residences@abertay.ac.uk to make arrangements

Rent/deposit

Do I need to pay a deposit?

No, we do not take a deposit but you will have to make a pre-payment of rent at the time of accepting your offer.

 

How much is the rent pre-payment?

This depends on the halls you will be staying in and the length of time you will be staying with us. The exact amount will be detailed in your Student Residences Agreement.

   

When and how can I pay my initial rent pre-payment?

You must pay within the 14 day lease acceptance period.  The initial rent pre-payment must be paid online here.

 

How much is the rent?

Please read your lease for the full rental breakdown, or you can look in our costs section for our full rent lists.

 

How do I pay the rent?

Rent for Lyon Street, Meadowside and Victoria Chambers, can be paid using either of the following methods:

  • Monthly by recurring debit/credit card payment (dates can be found in your lease)
  • in full, In advance (within 14 day acceptance period)

 

How do I set up a recurring card payment?

The monthly recurring debit/credit card information must be set up via the Pay Online link.  You can set this up after 5th August 2017.

  

Can my parents/sponsor pay my rent?

Yes anyone can pay the pre-payment, set up a recurring card payment, or pay online in full on your behalf via this link.  All they need is your Full name, Student ID, Date of birth.

 

How much discount will I get if I pay my rent in full?

2% will be discounted. The rentmust be paid within the 14 day lease acceptance period for the discount to apply.

 

What is included in the rent?

Hot water, heating, lighting, Portable Appliance Testing and Insurance are all included within your rent. Internet access is provided free of charge.

 

Residences information

What is en-suite accommodation?

A bedroom with private shower-room facilities: each en-suite room has its own shower, wash hand basin and WC. Around 40% of the rooms we have are en-suite.

 

What is the difference between each of the bedroom types in the Lyon Street Halls?

  • Economy Room = Small single bedroom with single bed. This room has less floor space than the Standard room
  • Standard Room = Single bedroom with single bed.
  • Standard Plus = Single bedroom with single bed. This flat has a lounge area.
  • Bedsit = Self-contained flat with own bathroom, bedroom and kitchen
  • Premium Single Room = Large bedroom with double bed (for one person)
  • Premium Double Room = Double bedroom with double bed (for up to 2 people sharing)
  • Twin Room = Large bedroom with two single beds for 2 people to share.

 

How many people share the bathroom facilities in the standard (i.e. non-en-suite) halls?

This depends on the halls you are in. The mix varies between two to sixteen students sharing (don't worry though there are plenty of shower rooms and WCs for minimum queuing).

 

Is the accommodation single sex or mixed sex?

Lyon Street and Parker House can be either mixed sex or single sex. The flats in the other university residences are generally mixed sex.

 

Is bedding supplied in university accommodation?

We don't supply you with bedding (this is the same for Parker House). You can purchase your own once you arrive, or you can buy bedding from our online shop, which we will deliver to your room.

 

What do I need to bring to halls with me?

  • Duvet, pillow, mattress cover and bed sheets (If you don't want to carry your bulky duvet, pillow and mattress cover with you, you can buy a set from our online store and it will be in your room when you arrive.)
  • Plates and cutlery
  • Towels
  • Cooking utensils e.g. spatulas, wooden spoons
  • Cleaning materials
  • Toilet roll
  • Clothes hangers

 

Are there any items I am not allowed to bring?

Unless specifically required, and recommended by the University's disability services,  white goods, kitchen equipment, or other larger electronic items are not allowed in your room. The list of items not permitted includes fridges, freezers, tumble dryers, microwaves, toasters, kettles and heaters (this list is not exhaustive).

If you have a disability that requires additional equipment in your room (ie. a fridge for storing medication etc), please get in touch with us so we can discuss appropriate arrangements.

 

Do the Halls have internet access?

Yes, hardwired and Wi-Fi internet access is available in halls.

  

Can I smoke in my residence?

No. Our residences are all strictly non-smoking. Any student caught smoking in any of the residences will be charged a fixed penalty and the cost to repair any smoke damage.

 

Are there laundry facilities available?

There are chargeable laundry facilities (washers and dryers) in all University residences! You'll need to supply your own washing powder/liquid. There are washing machines which cost £2.50/£2.70 per wash and tumble dryers which cost approx. £1.50 per cycle. 

 

When can I collect the keys to my room?

Keys for Meadowside, Lyon Street, and Victoria Chambers can be collected from the main University building on Bell Street, from the Saturday of the Arrivals weekend, between 10am and 4pm each day. If you are not able to collect your keys during these times please e-mail residences@abertay.ac.uk to discuss other arrangements. Parker House arrange their own key collection times, please contact them for more information.

 

What if I arrive before the arrivals weekend?

Keys for meadowside, Lyon Street, and Victoria Chambers cannot be collected prior to 10am on the Saturday of the key collection weekend. There are many guest houses in the Dundee area that may be able to accommodate you if you are arriving before the designated arrivals weekend.

 

What do the Caretakers do?

Your Caretaker is your first point of contact if you have any general issues with your accommodation. If they are unable to help, they will be able to pass you on to someone who can. They are also responsible for the cleaning services, general discipline and repairs within each hall.

 

What if I live in a University residence and need help out of office hours?

You should phone our 24-hour Campus Security on +44 (0)1382 308008 for help.

 

What should I do if I lose my key?

During office hours (Monday – Friday 9am – 5pm) please contact the Residence office on 01382 308059. If outwith these times, call Security on 01382 308008. Please note that non-emergency call outs may incur charges and any loss will result in a charge per key being raised against your account, however if you happen to find your keys and return the spare set to us we will remove the charge.

Personal requirements

What facilities are available for disabled students?

We have a limited number of flats which have been adapted to suit students with restricted mobility and we will do our best to adapt to meet your needs. However, there is no single solution to suit everyone. Please contact Student Services on advisory@abertay.ac.uk and a member of staff will be able to further inform you about how we can assist with your particular disability.


Do you have any services/facilities for students with mental health problems?

You should contact Student Services on advisory@abertay.ac.uk. They will be able to further inform you about how we can support you.

 

I have asthma. Can I be sure of having non-smoking accommodation?

Yes, all our residences are non-smoking.

 

Can I request alcohol-free accommodation?

Yes, you can request alcohol-free accommodation, although our ability to provide this is subject to demand. You can request this in the 'Special Needs/Comments' box.

By requesting and agreeing to live in a flat we have denoted as 'alcohol-free', you have agreed to refrain from drinking alcohol, using it for cooking, being under the influence of alcohol, or bringing it into the accommodation (this includes your guests). By breaking this rule, you are contravening your agreement with us and further action can be taken.


What if I have a medical problem? Would I get priority?

We would try to give some priority to your application, and would do our best to help you find suitable accommodation. However, we are unable to offer you a cast-iron guarantee of accommodation. The University does have a number of rooms that are reserved for students who have additional support needs such as a medical condition or disability. You should Student Services on advisory@abertay.ac.uk for advice if necessary.

 

Can I share a flat with my friend(s)?

When completing the Residences Application in OASIS tell us in the 'Special Needs/Comments' box that you wish to stay in the same flat as a friend, but due to availability we cannot guarantee that we will be able to fulfil your request.

Overseas students

How can I get a letter for visa purposes?

We have been assured by each of the British embassies that an accommodation confirmation letter is not needed for a visa application. If they insist upon a letter, you should ask them to confirm this to us by email on residences@abertay.ac.uk (confirming their fax number). We would then respond directly to them. We have been told that the course offer letter is sufficient for visa application purposes.


I am travelling from overseas. Will I be placed in a particular residence?

No, all nationalities are mixed in each of our residences. It's a great opportunity to meet people from around the world.

Returning student information

Can I get university accommodation after my first year?

Although not always possible, we normally offer a percentage of our residences to returning students. Details will be publicised in March/April for returning students for the coming academic year. Please email residences@abertay.ac.uk for information on current vacancies.


Do I get any priority for University accommodation after my first year?

No, unfortunately not. Although the Residences Office has approximately 500 bed spaces in University residences, we simply do not have a large enough housing stock to be able to promise University accommodation to students who are not first entrants.

Miscellaneous

What are the dates of the International Welcome Events?

For dates and other information about the International Welcome please contact the Support Enquiry Zone (01382 308833).


Can I get accommodation during the International Welcome Events?

Only if you have a booking with us for the academic year. If you don't have a booking with us you will need to arrange suitable guesthouse or hotel accommodation for the period.


Can I share with a friend?

If you have a friend or sibling who is coming to University with you, let us know and we'll try to accommodate you together. Likewise, if you would prefer not to share with someone you know, just let us know!


Can I bring my own furniture?

No, I am afraid this is not permitted (unless you can evidence a medical need for additional furniture).


Can I bring my pet with me?

There are no pets (assistance dogs excepted) allowed in any of the University residences.


Can I bring a car with me to Abertay?

There is no restriction on bringing a car to Abertay. However, parking is not provided on campus and there is only limited parking available at Lyon Street. Parking is available at the council-run Bell Street multi-storey car park which is adjacent to the campus. Special arrangements will be made for disabled Blue Badge holders.

 

Can I bring a bike with me to Abertay?

Yes. The University provides secure bike storage on campus and at most of the halls. We require bikes to be properly secured outdoors, in the designated areas at halls, so that fire escape routes are not blocked.


Do I need a TV licence?

Please visit the Tv Licencing website for full information, however you must be covered by a TV Licence if you:

  • watch or record programmes as they’re being shown on TV or live on an online TV service
  • download or watch BBC programmes on iPlayer – live, catch up or on demand.

This applies no matter what device you use, whether it’s a TV, desktop computer, laptop, mobile phone, tablet, games console, digital box or Blu-ray/DVD/VHS recorder.  


How will anyone know if I don't have a TV Licence?

TV Licensing's database lists addresses that don't have a TV Licence, including university accommodation, and enquiry officers do visit unlicensed properties. If you use television-receiving equipment without a valid TV Licence, you risk prosecution and a fine of up to £1,000, plus court costs, and you will need to buy a TV Licence if you still need one. A colour licence costs £145.50. To find out more about whether you require a licence, contact TV Licensing on 0300 790 6090 or visit the TV Licensing website.

 

Can you view private accommodation for me?

Unfortunately, this is not one of the services that we are able to offer to students. Everyone has his or her own criteria for what makes a great flat, therefore it is much better if you check out the options for yourself. The University makes no recommendations with regards to private landlords/companies. Student Services have some information available and the Shelter Scotland website has good advice on finding private accommodation to rent.


I'm in University accommodation. Do I have to clear my room at Christmas and Easter?

No. All residents in university accommodation have both the Christmas and spring vacations included within their tenancy agreement.