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Procurement

Welcome to the University’s Procurement page.

This information is provided to help suppliers understand, and make use of the tools available within the Scottish public sector procurement environment.  The links below will take you to various sources of information which illustrate how Abertay University and other public sector bodies within Scotland procure goods, services and works to comply with European and Scottish regulations and organisational policy.

Abertay University is a member of Advanced Procurement for Universities and Colleges (APUC) Ltd, which is the Procurement Centre of Expertise for Universities and Colleges in Scotland.  APUC works collaboratively with universities and colleges to set up contracts on behalf of the Higher and Further Education sectors, to purchase supplies, services and works. 

The University is working in partnership with this centre of expertise to support the development of advanced procurement across the further and higher education sector in Scotland.

In order to fully comply with Procurement Reform (Scotland) Act 2014 and European procurement legislation, the University has dedicated procurement staff employed under a shared service agreement with APUC to provide a full procurement service.

For further information about Scottish public procurement, visit the Scottish Government’s Procurement site. You may also be interested to read about the Procurement Journey, the principles of which Abertay University follows. 

The University may enter into collaborative procurements led by central bodies such as Scottish Procurement, APUC Limited, Crown Commercial Service and Scotland Excel. Information about the procurement services these organisations provide to the institution may be obtained directly from the organisations.

Abertay Procurement Procedures

In order to ensure legislative compliance the Abertay University Procurement Strategy 2016-20 including a Procurement Action Plan has been developed. This sets out challenging and realistic goals for the development of our procurement activities, which will be subject to regular review and amendment.

Abertay University has a dedicated procurement team, which manages all regulated tendering activities and provide support to staff.

All tenders will be advertised in the Public Contracts Scotland portal (PCS). Suppliers registered on the system, indicating an interest in commodities relevant to their business areas, will receive email notification of these opportunities.

Purchasing for supplies and services in excess of £5,000 and below £50,000 which cannot be sourced from an existing contract or framework will be by way of an invitation to quote on the PCS Quick Quote facility.

Suppliers should therefore ensure they are registered on PCS to increase visibility to public sector buying organisations. Guidance on use of the system can be found on the Help & Support page of PCS.

The Abertay University Contract Register is available here.

Any additional enquiries regarding the University’s purchasing of supplies, services and works should be emailed to procurement@abertay.ac.uk.

Abertay University Terms & Conditions

Supplier Development Programme

If you’re a Scottish SME or 3rd sector organisation interested in working with the public sector the Supplier Development Programme can help with information, resources and training.

Follow the link above for more information.

Sustainable Procurement Duty

Under the provisions, Procurement Reform (Scotland) Act 2014, each public sector contracting authority should consider how, in conducting the procurement process, it can:

(i)               improve the economic, social, and environmental wellbeing of the authority's area,

(ii)              facilitate the involvement of small and medium enterprises, third sector bodies and supported businesses in the process, and

(iii)             promote innovation.

Procurement staff at Abertay will work with buying Schools and Services when producing specifications and apply this to regulated contracts where relevant.

Bribery Act 2010

Abertay University will not tolerate any form of bribery in relation to the Bribery Act 2010, whether direct or indirect by or directed toward any staff member or student or anyone acting on its behalf.

The Living Wage

See the Scottish Government’s Living Wage through Procurement site.

The University recognises the value of a well-motivated and dedicated workforce both in its own organisation and in those of its suppliers. Abertay University pays its staff the living wage. In compliance with the Procurement Reform (Scotland) Act 2014, the University will consider, before undertaking a regulated procurement, whether it is relevant and proportionate to include a question on fair work practices along with other relevant criteria, whilst ensuring the appropriate balance between quality and cost of the contract, paying regard to the statutory guidance including the application the living wage.