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8.2 Access to information and Records Management Policies

This category tells people how to request information from the institution, under the Freedom of Information (Scotland) Act 2002 (these procedures include the Environmental Information (Scotland) Regulations 2004) and the Data Protection Act 1998. It also covers institutional procedures for these pieces of legislation.

Access to online information is free. For other costs please see the charging policy.

1 How to make a request for information

2 Information legislation policies

3 Records Management and Archiving Policies

4 Information policies

1. How to make a request for information

Details of how to request information from the institution under the Freedom of Information (Scotland) Act 2002, the Data Protection Act 1998 and the Environmental Information (Scotland) Regulations 2004.  Unless otherwise indicated, references throughout this Publication Scheme to the Freedom of Information (Scotland) Act 2002 or to Freedom of Information include the Environmental Information (Scotland) Regulations 2004.

Freedom of Information enquiries can be directed to Freedom of Information, Academic Registry, Abertay University, Bell Street, Dundee, Scotland DD1 1HG

Telephone: 01382 308000

For enquiries about the operation of Freedom of Information at the University, to make an information request, or if you find that you require assistance in making an information enquiry, please contact us at the address above or by email to: foi@abertay.ac.uk

Please note that subject access requests under the Data Protection Act 1998 should be addressed to:

Subject Access Requests, Academic Registry, Abertay University, Bell Street, Dundee, Scotland DD1 1HG

Telephone: 01382 308000

A Subject Access Request ("SAR") under the Data Protection Act 1998 only covers a request for that person's own information.  Please note that personal information is exempt from disclosure under the Freedom of Information (Scotland) Act 2002 (by section 38) and is also excepted from disclosure under equivalent provisions within the Environmental Information (Scotland) Regulations 2004.  Please do not make a freedom of information request for your own information:  if you wish to make a SAR, please download the Data Subject Access Request Form and send it in to the address above for Subject Access Requests, together with a cheque for £10 payable to "Abertay University".

2. Information legislation policies

Institutional policies and procedures on Freedom of Information and Data Protection.

Managing employee correspondence: freedom of information

Data Protection Policy

FOI Internal Review Procedure

For information on the University's charging policies for information, please visit the Guide to Information page.

For guidance on the University's FoI procedures, please visit the University's Freedom of Information page and click on the link to FOI Staff Training.

For guidance on the University's Data Protection procedures, please see the Data Protection Policy above; the documents below, or (for staff and students) visit the University's intranet page: Abertay Knowledge > Information Governance and Security.

3. Records Management and Archiving policies

This section includes the University's policies and guidance relating to our records management, data storage, records and information retention, and archiving policies (under review).

Student Records

Archiving Policy for Student Records v1.4

University model for information and records management

University records management policy

4. Information policies

Regulations governing the use of University ICT facilities